Rental Terms & Conditions

VEHICLE DESCRIPTION AND TERM OF HIRE
1. The owner will let and the hirer will take the motor vehicle, details of which are described in the Rental Document (herein referred to as “the vehicle”), for the term of hire as described in the Rental Document.

PERSONS WHO MAY DRIVE THE RENTAL VEHICLE
2. The vehicle may be driven during the term of hire only by the persons named on the Rental Document or in a supplementary driver’s sheet attached to the Rental Agreement, and only if they hold a current full valid driver’s licence appropriate for the vehicle while they are using the vehicle:

Age and licence requirements
You must:
(a) be no less than 25 years of age
(b) hold a full, current and unrestricted driving licence for the Rental Period unless You have Our consent:
(i) that is valid and appropriate for the class of Vehicle You propose to hire and has not been revoked, suspended or disqualified in New Zealand or the country of issue;
(ii) is written in English, or if not in English either:
(A) an accurate English translation issued by:
(I) a NZ Transport Agency authorised translation service;
(II) a diplomatic representative at a high commission, embassy or consulate;
(III) the authority that issued Your overseas licence; or
(IV) a Notary Public Office in China; or
(B) a valid International Driving Permit, issued in accordance with a United Nations Convention on road traffic.

PAYMENTS BY RENTER
3. The renter shall pay the owner for the hire of the vehicle the sum or sums specified in the Rental Document; and authorises the owner to charge all amounts payable to the renter’s account. The renter’s account means a nominated debit card, credit card, or pre-arranged charge account.
4. In addition to the payment specified in clause 3 above, the renter acknowledges that they shall be liable at the end of the hire term to pay to the owner any applicable additional charges payable at the end of the term. These include, but are not limited to:

1. a fee to cover additional drivers;
2. additional charges for distance driven (as specified in the Rental Document for every kilometre run) applies to DIESEL cars or cars subject to ROAD USER CHARGES only;
3. charges for petrol or other fuel used (but not oil) if not returned as received;
4. charges for late return of the vehicle;
5. charges for cleaning the vehicle’s interior if the vehicle is returned in an excessively dirty condition that requires extra cleaning or deodorizing. This includes, but is not limited to, spillage of fluids, food, vomit, other stains, and unpleasant odours including cigarette smoke;
6. traffic and/or parking offence infringement fees;
7. the administration fees as specified in the Rental Agreement; and
8. any surcharges in connection with the use of a debit or credit card by the renter.5. The owner will charge the amounts set out in clauses 3 and 4 above to the renter’s account during
   or after the term of hire is completed, or the renter may pay such charges as agreed with the owner,
   such choice to be at the owner’s sole discretion.
   6. If the renter fails to pay any money due under or in connection with the Rental Agreement within 14
   days of the date by which the renter was required to pay the money, the owner may, without prejudice
   to any other rights or remedies the owner may have or be entitled to, charge the renter and the renter
   must pay all additional costs as outlined below:
9. interest at 10% (compounded daily) on the total amount owing from the expiry of 14 days from the date on which the renter was required to pay the money to the date of payment;
10. all costs incurred by the owner for the collection of the unpaid money by a debt collection
11. agency or other external or legal agency; and an administration fee of $50.

USE OF THE VEHICLE
7. The renter shall not:

1. use or allow the vehicle to be used for the transport of passengers for hire or reward unless the vehicle is hired with the owner’s knowledge for use in a passenger service licensed under Part 4A of the Land Transport Act 1998 (“the Act”);
2. sublet or hire the vehicle to any other person;
3. allow the vehicle to be used outside his/her authority;
4. operate the vehicle or allow it to be operated in circumstances that constitute an offence against any of Sections 56, 57 or 58 of the Act (which relates to driving under the influence of alcohol or drugs);
5. operate the vehicle or allow it to be operated in any race, speed test, reliability trial, rally or contest, or operated on any race or rally circuit or in any event as a pace-maker or testing in preparation for any of them;
6. operate the vehicle, or allow it to be operated, in breach of the Act, the Land Transport (Road
   User) Rule 2004, or any other Act, regulations, rules or bylaws relating to road traffic;
7. operate the vehicle or allow it to be operated for the transport of more passengers or goods
   than the maximum specified in the certificate of loading and/or road user charge certificate,
   whichever is the lesser, for the vehicle;
8. drive or allow the vehicle to be driven by any person if at the time of driving the vehicle the
   driver does not hold a current full valid driver’s licence appropriate for the vehicle;
9. drive or allow the vehicle to be driven on any roads excluded in clause 22(q) of these terms
   and conditions, or on any beach, driveway, or surface likely to damage the vehicle;
10. allow the vehicle to be driven by any person who is not named or described in the Rental
    Document as a person permitted to drive the vehicle;
11. operate the vehicle or allow it to be operated to propel or tow any other vehicle;
12. transport any animal in the vehicle (with the exception of guide dogs for visually impaired
    people);
13. operate or allow the vehicle to be used in involvement with any illegal activity; or
14. allow any person to smoke in the vehicle.

RENTER’S OBLIGATIONS
8. The renter shall ensure that:

1. all reasonable care is taken when driving and parking the vehicle;
2. the water in the vehicle’s radiator and battery is maintained at the proper level;
3. the oil in the vehicle is maintained at the proper level;
4. only the fuel type specified for the vehicle will be used;
5. the tyres are maintained at their proper pressure;
6. the vehicle is locked and secure at all times when it is not in use and the keys kept under the hirer’s personal control at all times;
7. the distance recorder or speedometer are not interfered with;
8. no part of the engine, transmission, braking or suspension systems are interfered with;
9. should a warning light be illuminated or the hirer believes the vehicle requires mechanical attention, the hirer will stop driving and advise the owner immediately;
10. all drivers authorised to use this vehicle during the term of hire are aware of and comply with the terms outlined in the Rental Agreement; and
11. any authorised driver carries their driver’s licence with them in the vehicle at all times and will produce it on demand to any enforcement officer.

OWNER’S OBLIGATIONS
9. The owner shall supply the vehicle in a safe and roadworthy condition, up to current Certificate of Fitness standards.

MECHANICAL REPAIRS AND ACCIDENTS
10. If the vehicle is involved in an accident, is damaged, breaks down or requires repair or salvage, regardless of cause, the renter shall notify the owner of the full circumstances by telephone immediately.
11. The renter shall not arrange or undertake any repairs or salvage without the owner’s authority (this includes, but is not limited to, purchasing a replacement tyre) except to the extent that repairs or salvage are necessary to prevent further damage to the vehicle or to other property.
12. For all roadside assistance call outs including refueling, jump start, tyre related incidents, lost keys and keys locked in the vehicle, a service fee will be charged.
13. If the vehicle requires repair or replacement, the decision to supply another vehicle to the renter is at the owner’s sole discretion.

RETURN OF VEHICLE
14. The renter shall, at or before the expiry of the term of hire, deliver the vehicle to the agreed rental location described in the Rental Document or obtain the owner’s consent to the continuation of the hire (in which case the hirer shall pay additional hire charges for the extended term of hire). If the renter does not comply with this clause, and does not immediately return the vehicle, the owner may report the vehicle as stolen to the Police and the renter must compensate the owner for either the full
cost of the vehicle, or all additional costs and losses incurred up to the time that the vehicle is recovered by the owner.

LIABILITY
15. The renter is liable for:

1. any loss of, or damage to, the vehicle and its accessories;
2. any consequential damage, loss or costs incurred by the owner, including salvage costs, loss of ability to re-hire and loss of revenue; and
3. any loss of, or damage to, vehicles and property of third parties, arising during the term of hire.

INSURANCE
16. The renter is advised that motor vehicle insurance must be offered by the owner, but the renter can make their own insurance arrangements, provided these are approved by the owner. If the owner is not satisfied that the renter’s insurance is comparable to the owner’s, the owner may decline to hire the vehicle.
17. If the renter elects to use the owner’s insurance, any driver named in the Rental Document as a person permitted to drive the vehicle is, subject to the damage administration fee in clause 21, the excess payable by the hirer as noted in clause 20 and the insurance exclusions set out in clause 22, covered against the losses set
out in clause 15.
18. The renter’s liability is covered by the owner’s insurance as set out in clause 15, up to the value of$150,000 in respect of the above sub-clauses 15(1) and 15(2), and $1,000,000 in respect of sub-clause 15(3). This clause
18 does not apply if the renter rejects the owner’s insurance.
19. If the renter elects to use the owner’s insurance, the insurance premium is included in the hire charge.
20. If the renter elects to use the owner’s insurance, the excess payable by the renter is as specified in the Rental Document and is payable for each and every incident involving the vehicle. If the damage is excluded under the owner’s insurance, the excess will be considered part payment toward the total damage cost and any additional cost will be charged to the renter in accord with clause 4.
21. An additional Damage Administration fee of $75 plus GST will be applied for processing damage claims. This fee applies to all damage claims regardless of whether the renter elects to use the owner’s insurance or has their own insurance arrangements. This fee may be refunded if it is proven that the damage was not due to the renter’s fault.

INSURANCE EXCLUSIONS
22. The renter acknowledges that the cover referred to in clause 18 will not apply:

1. at any time when the driver of the vehicle is under the influence of alcohol or any drug;
2. at any time when the vehicle is in an unsafe or unroadworthy condition, such condition arising
   during the course of the hire, that caused or contributed to the damage or loss, and the renter or driver was aware or should have been aware of the unsafe or unroadworthy condition of the vehicle;
3. at any time when a mechanical failure breakdown or breakage occurs and/or an electrical or electronic failure or breakdown occurs that is the result of improper use of the vehicle. This exclusion also applies to damage to the engine or transmission system directly resulting from any mechanical failure breakdown or breakage, but does not otherwise apply to resulting damage to other parts of the vehicle;
4. at any time when the vehicle is driven in any race, speed test, reliability trial, rally or contest, or operated on any race or rally circuit or in any event as a pace-maker, or testing in preparation for any of them;
5. at any time when the vehicle is driven by anyone not named or described in the Rental Document as a person permitted to drive the vehicle (unless the hirer is a body corporate or Department of State and the driver is authorised by them to drive, subject to all other terms and conditions in the Rental Agreement);
6. at any time when the vehicle is driven by an unlicensed person;
7. at any time when the vehicle is willfully or recklessly damaged or lost by the hirer, anominated driver, or a person under the hirer’s authority or control;
8. at any time when the driver commits a traffic offence while driving the vehicle;
9. at any time when the vehicle is loaded or is being loaded in excess of the manufacturer’s
   specifications;
10. at any time when the vehicle is being loaded or unloaded beyond the limits of a thoroughfare and such loading or unloading is not performed by the driver or attendant of the vehicle;
11. at any time when the driver fails to stop or remain at the scene following the occurrence of an accident where required to do so by law;
12. to any fine or penalty imposed as a result of prosecution for breach of any law;
13. to any puncture, cut or bursting of any tyre, or damage to any tyre by application of brakes;
14. to any wear and tear to the vehicle;
15. to any liability for damage caused by vibration or the weight of the vehicle or its load to any: bridge or viaduct; any road or anything beneath a road; any underground pipe line or cable; or any other underground installation provided that the limit of liability in these circumstances will
    be $1,000,000;
16. to any overhead damage to the vehicle or to the property of any third party resulting from such overhead damage;
17. at any time when the vehicle was being driven on any of the following roads: Skipper’s Canyon (Queenstown), Ninety Mile Beach (Northland), or any unformed roads and/or roads other than tarseal or metal; including but not limited to beaches, driveways, or any surface likely to damage the vehicle; or
18. at any time when the vehicle was operated beyond the term of the Rental Agreement or any agreed extension of the term,or at any other time or in any other circumstances notified by the owner to the hirer.

RENTER USES THEIR OWN INSURANCE
23. If the renter elects to use their own insurance, then the renter accepts all liability for all losses, costs and damages set out in clause 15 (1) to (3), and agrees that clause 17 does not apply to such losses, costs and damages.

TRAFFIC OFFENCES
24. All penalties related to traffic and/or parking offences are the responsibility of the renter and the owner may charge the renter’s credit card for any traffic and/or parking offence infringement fees incurred by the renter. The owner undertakes, in the event that the owner receives notice of any traffic or parking offenses incurred by the hirer, to send a copy of any such notice to the renter as soon as is practicable and to provide the necessary information to the relevant issuing authority for such notices to be directed to the renter. The renter has the right to challenge, complain about, query or object to the alleged offence to the issuing enforcement authority and has a right to seek a court hearing (within 56 days from the date of issue of the infringement notice or 28 days from the date of issue of the reminder notice). The owner may also charge an administration fee of $30 plus GST to cover the cost of processing and sending to the hirer notices related to traffic and/or parking infringements.

CANCELLATION OF HIRE AGREEMENT
25. The owner has the right to terminate the hire and take immediate possession of the vehicle if the renter fails to comply with any of the terms of the Rental Agreement, or if the vehicle is damaged. The termination of a hire under the authority of this clause shall be without prejudice to the other rights of the owner and the rights of the hirer under the Rental Agreement or otherwise.

PRIVACY ACT
The information requested from the renter is to enable the owner to assess the renter’s request to hire a vehicle. The renter does not have to supply this information, but if the renter does not, then the owner is unable to hire the vehicle. The renter acknowledges that the owner will collect, hold and use the renter’s personal information for purposes related to the hire of the vehicle and the provision of related customer services, including direct marketing and assessing customer satisfaction with products and services provided by the owner. The renter further acknowledges that such personal information may be disclosed to debt collection agencies in the event that the renter defaults in the payment of any monies owing to the owner, or other parties involved in an accident with the vehicle while on hire to the renter; or any organisations responsible for the processing or handling of traffic related infringements; and the renter hereby authorises the disclosure of their personal information for such purposes.

NOTE TO RENTER
NOTE – THE OWNER MUST GIVE THE RENTER AT LEAST ONE COPY OF THE RENTAL AGREEMENT WHICH MUST BE KEPT IN THE VEHICLE THROUGHOUT THE TERM OF THE HIRE AND PRODUCED ON DEMAND TO AN ENFORCEMENT OFFICER.

Berts Rentals
75 Taylor Road
Waimauku
Tel: +64 (21) 500 166